Many businesses now use send an internet fax services for correspondence. Apart from saving cash, company owners and managers also appreciate the efficiency of sending online fax messages rather than faxing by having a traditional fax machine. If you're still weighing if registering to a hosting service is worth the cost, consider the following advantages of sending fax messages online.

Send blast fax messages

There are times when a fax message must be sent to a multiple number of recipients. Using traditional fax, this will take hours or even to days to complete. Nevertheless, when you send online fax, the task may be carried out seconds! Using a single mouse click, a fax message could be delivered to the entire roster of contacts. You may also get the confirmation receipt within minutes, so that you can be sure that your recipients got the message immediately. Faxing is made just as easy as sending an e-mail message.

Just in case you're wondering, fax messages sent online are first delivered to a hosting service that converts the message into a format sent to an e-mail or a fax machine (depending on your recipient). On the other hand, fax messages provided for your number are transformed into e-mail so that you can simply view them in your computer. An increasingly popular service also allows fax messages to be sent and receive via smart phone applications. Using this method, there is access to Internet fax anytime, anywhere!

Flat rate for all messages

Traditionally, a fax machine has its own telephone line. The service provider bases its faxing rate depending on your location. This means that messages sent to farther places entail greater costs. With Internet fax, all messages are sent in a cheaper rate. This simply means messages sent to international locations won't cost as much in comparison to once you send using traditional faxing services. Toll-free fax number for your customers

Toll-free numbers can do wonders to your business. For just one, you can obtain a vanity number that will help your company in marketing by using a memorable business phone number (i.e. 1-800-FLOWERS or 1-800-CONTACTS). At the same time, developing a toll-free business number encourages your clients to provide you with a call, given that they will not be charged for anything. With online fax, this feature won't be limited to telephone calls since you can have a toll-free, vanity number linked to your fax service. Now your clients can send their important documents and requests without cost.

No more need for bulky machines

The traditional fax service requires fax machines, modems and separate phone lines which will cost your business lots of money. Apart from the purchase of the devices per se, additional manpower is important for setting up these hardware. With Internet fax, all you need are computers which your company currently has. Online fax messages are viewed using software installed in computers, so there is no more need for additional devices. Given that messages are sent and received over the Internet, separate telephone lines are unnecessary.

The online fax is technologically advanced yet functional and simple to make use of. It's the modern form of the customary fax machine automation process. That old system was quite cumbersome and lengthy. Online faxing, meanwhile, employs a scanner to alter documents to digital mode. Then you're able to transmit it to a fax machine in any place. The recipient converts the digital file to a paper copy.

The internet fax has made transmitting documents less laborious and more effective. The digital file is sent right through an Internet network instead of a telephone line. This can be faster, less expensive and projects an even more professional image for corporations, as well as small and medium-scale enterprises. This paperless method of faxing enables business proprietors to oversee all related interface using Internet accounts.

Additional Unique Services

The service guarantees security for your documents since each transmission is viewed only by the sender and recipient. There are also time-saving alerts which can be meant to appear on your PC screen if a fax is sent. This helps to ensure that recipients will be aware if an important message comes in. There is no danger of documents being mixed up or misplaced since this is a paperless transaction. This system is flexible, so there is no restriction about the dimensions and volume of documents to be sent. The internet fax is yet another breakthrough in communications technology.

Outstanding Benefits of Internet Faxing

The online fax service is cheap. In the past, you need to buy an expensive and bulky machine. You need to spend for maintenance, paper, toner and ink. The approximate cost for those these was $1,000 annually. However, the price for internet fax is roughly $10 every month. There's no paper waste so you become environment-friendly. You use a personal computer or laptop with Internet connection which are necessary fixtures in the workplace.

This strategy utilizes the world-wide web, which is faster. You can send and receive numerous fax messages at the same time, unlike whenever you do manual transmission in which you need to concentrate on this task. With online faxing, that you can do other errands after sending the fax. The setup and regular fees are definitely lower when compared to usual method. You are able to send and acquire all kinds of files from your email. You are able to fax anywhere in the globe and business units get special rates for big-scale faxing requirements.

Key Features for Business

Businesses can make use of the online fax for unique attributes that can make their operations more systematic. You can make an examination of accessibility and expenses which can be associated with local and international fax numbers for various locations of your enterprise. These are generally all toll-free. These online services are integrated to MS Office and Adobe. In other words, it's possible to fax straight from the document but you can still decide if documents employed by your company can be created as an attachment for online faxing. The fax-editing software and digital signatures is often an additional integral feature. Providers of internet fax also provide procedures to identify and report spam fax messages. You'll be able to compare if fax storage is offered free of charge, time allotted for fax storage and volume of faxes that may be stored at any moment.

Usually, sending fax uses fax machine, which needs a phone line for connecting it using the other fax machine as the end user. On the other hand, as a result of advancement in technology, fax online (http://www.ringcentral.com/online-fax/index.html) got into light.

Online or what is also known as Internet fax (http://www.ringcentral.com/fax/default.html) or e-Fax utilizes a web-based service provider to transform fax transmissions into a file that can be received via email or a fax machine. Because of towards the big decrease in communication costs when sending faxes, the Internet fax was soon in the front row of fax transmission. Apart from the huge reduction in phone costs, simultaneous sending and receiving faxes on the internet will be possible. Furthermore, mobile phones, tablets, and smart phones can receive and send faxes over the internet.

A lot of you wonder how online fax works or how to use it. Well, these are the possible options to choose from:

• Using Internet fax servers or gateways. It requires the use of a fax server or gateway to the web to transform documents sent as fax or as email. A fax is distributed via the Public Switched Telephone Network (PSTN) to the fax server, which receives the fax, then converts it into a Portable Document File (PDF) or Tag Image File Format (TIFF), depending on the user's preference. The converted file is then transmitted to the Web server, which sends it as an email containing the fax as an attached file, and sends a confirmation message to the user if the transmission of the online fax is successful.

• Using Computer-based fax. A computer can send fax straight to fax machine over the computer’s modem. Instead of sending printed documents by way of a fax machine, it can be printed right to the software fax in the computer, then send it through the computer’s modem, also, the same way in receiving faxes. The computer in use should have software fax to perform faxing.

• Fax using Email. Fax machines can directly communicate via email, by using iFax. iFax is needed due to this to use, as well as an email address for the sending and receiving end users. Faxes are sent as email attachments in a TIFF format. Even though this option requires iFax, an existing fax machine can be functional. The user with the iFax can conjunct it with a fax server or gateway, in order for the opposite end with a traditional fax machine can receive or send fax.

• Fax using Voice over Internet Protocol (VoIP). Since making phone calls over VoIP is becoming popular, so as sending fax through VoIP. For a fax to be sent, fax machines can be plugged in into the VoIP adapter as the sending medium, and use of VoIP gateway as the receiving medium.

The usefulness of fax in the industry proliferate until the Internet services gave a light in sending fax in the cheaper and less time-consuming way. With regards to this, online fax saves you the time in printing documents to deliver through fax machines, and provides you an option if you'd like it through email or just as is as a fax from a fax machine.

Switching from traditional fax machines to fax online may be your businesses' "green act" to help curb the lasting effects of environmental destruction.

Businesses, whatever size they might be-small, medium or enterprise-sized, are not exempt from facing what's perhaps become one of the most complex world issues, global warming. Certainly natural causes result in changes in the Earth's climate but many of the warming observed since the center of the twentieth century is due to greenhouse gas emissions caused by human activity. Based on the US Environmental Protection Agency (EPA) human activities currently release 30 billion tons of carbon dioxide to the atmosphere yearly.

A current fax machine carbon footprint analysis which used an energy savings calculator put together by the US EPA and US Department of Energy exposed the severity of the outcome of standard fax machines on the environment. Prior the advent of send an internet fax, faxes are sent each day around the world making use of traditional fax machines which automatically print whatever fax comes in, including junk. According to government research, an estimated 200 billion pages of paper are consumed by fax machines each year in the US alone.

Normal fax machines get a new environment in numerous ways including:

• Energy consumption
A single fax machine consumes 321 kilowatt hours of energy annually whereas an average of 0.62 kilogram of carbon dioxide is emitted per kilowatt hour. A single fax machine emits at least 199 kilograms of carbon dioxide per year! In 2008, there are 23 million fax machines in the US; it emitted at least 4.8 billion kilograms of carbon dioxide.

If 5 percent of the 200 billion pages were done using online fax, it might save a month's price of energy enough to perform the New York subway system (215 million kilowatt hours).

• Paper and water consumption
A typical fax machine consumes 5,000 sheets of paper yearly whereas an average tree produces 8,333 sheets annually. Each machine, therefore, consumes 0.6 trees annually notwithstanding healthy trees that absorb carbon dioxide. 13.8 million trees were cut down in 2008, supplying paper for at least 23 million fax machines. Again, if 5 percent of the 200 billion pages were done using Internet fax, it can save at least one million trees annually.

Paper production requires water consumption too. Using online fax to reduce 5 percent of the 200 billion paper faxing would save 360 million gallons of water.

• Ink and toner cartridge consumption
As it is, fax machine production use non-renewable plastic parts, harmful chemicals for flame retardants and other harmful substances. But the most important environmental effect emerges during the usage phase, use of inks and toners emit ozone, styrene and other gases.

These overwhelming statistics point out the severity of the effects of standard fax machines around the environment, further aggravating lasting effects around the environment caused by man. There happens to be a worldwide efforts to reduce carbon emissions but it has become no simpler especially in the face of a global economic slowdown. Businesses switching to online fax do not only save hundreds or thousands of dollars on resources but additionally make a step toward a response to environmental degradation.

An internet fax (http://www.ringcentral.com/fax/default.html) brings together the mobility and accessible aspects of email transactions and the professionalism that fax messages exude. This new way of delivering and receiving fax messages retains the beneficial facets of traditional faxing methods and at the same time, it eliminates the unreliability and obscurity of the method.

While using conventional fax, you might want a working phone line, faxing equipment and office supplies to be able to transmit fax messages. These requirements get in a large amount of expenses which may have been committed to other operations in your business. In addition, the older method also takes a great deal of time in order to complete one transaction. If you have been entertaining the concept of creating a big change to the technology of Internet fax, then your below-mentioned causes will assist you to achieve your choice.

• Save up on operational expenses. According to telecommunications research, you can potentially save up to 90% after you send and receive fax online. The savings can be related to the fact that you will not have to plug any faxing equipment and consume energy in the operation. Additionally, the rates of sending email to fax are charged on the per page basis compared to the per page per distance basis which can be expensive.

• With using internet faxing services, you also eliminate the requirement for office supplies such as toners, printer, ribbon and paper that you will need when utilizing traditional fax. Therefore, it is possible to say that the cost-efficiency of an Internet fax helps both your budget and the environment.

• Constant accessibility. Even when you are offline, unavailable or your phone lines are constantly busy, you may still get an online fax which is definitely difficult with traditional faxing methods. The greatest advantage of a web-based faxing method lies in its mobility, since you don't need to be in front of a fax machine in order to receive or send a fax transcript. With this service, you can transmit fax messages as long as you are attached to the Internet no matter your location.

• Enhanced security and privacy. Most of the documents that are faxed are the type which can be useful for official purposes, which require utmost security and confidentiality. Having an Internet fax service, all your documents are encrypted with security codes in order to avoid any leakage of confidential and sensitive information. Additionally, you've got sole access to the documents provided for you because you don't need to share any equipment and account compared to a public fax machine.

• Fast and easy process. When sending a fax online service, the operation is almost comparable to that of composing an email. You can put your message in the body or attached is at as a PDF or TIFF file. Once the recipient receives the message, they will be capable to acquire it using their fax machine. The party receiving your message won't have the ability to know about the process since the transcripts will bear your fax number which will also be provided to you by your Internet fax service provider.

If you prefer a faster, less expensive, and effortless way to send fax documents, simply send fax online and have a whole new experience that modern technology has to offer. With this particular new fax service, you will conclude that the traditional way of faxing is burdensome in both effort and cost.
Phone lines that come with monthly charges are used within the traditional technique of transmitting fax. The method starts with the sender's fax machine, continues over a phone line, and ends with the recipient's fax machine. Electronic equipment such as fax machine needs a whole set-up that includes a scanner, a modem, along with a printer which uses ink and paper. Only a single fax can be sent or received at a time. But with the fax online service, the operation is completely made simpler.

Faxing need not to be a complicated affair. It shouldn't take up a lot of your time and resources. While you still need to handle the reality of fax, you need not go through the effort associated with traditional fax. Nowadays, all you need to be able to send or receive a fax is a computer with Internet connection. Fax communication on the internet eliminates the need for the actual fax machine, both or either the locations of the sender and the recipient of the fax. If you want less difficult and more accessible method to send or receive a fax, you'd do well when you basically fax online.

Cutting-Edge Technology in Faxing Via Email

Sending fax through the Internet is one of the most modern showcases of state-of-the-art technology. Along with the reduction in your communication costs, this modern faxing method also decreases the inconveniences associated with the old way of faxing. If your company deals with several, long, and frequent faxes transmitted to far destinations, one very apparent inconvenience you must have been experiencing with traditional fax is its inability to send volumes of fax documents quickly. Modern faxing technology, which eliminates costly telephone charges and the single-feed fax machine, is the best means to fix your communication needs. The internet fax only requires a computer, Internet access, and an email account to work.

Technological Advantages of Faxing Via Email

The process makes use of the Internet in order to send and receive fax transmissions. Also known as e-fax, the method sends a document over the internet and not through the traditional channel of phone networks. The current process has many advantages that include eliminating the requirement for a phone line, extra hardware, extra software, paper, and ink. This approach of faxing has become simpler, quicker, more convenient, and cheaper. The use of the email to transmit fax makes this implies of faxing an environment-friendly and paperless technique of business communications. Since it is done online, internet fax could be accessible from devices with Internet connection, including smart phones and tablets.

If you are one of the companies that deal with a lot of fax transmissions in your business, it's time to tap the advantages of fax done through the Internet. Along with experiencing the wonderful advantages of this modern technology, you will also immediately notice the considerable reduction in your business' communication costs. If you need to be competitive in the modern business environment, you are able to take advantage of the option to send fax online.

It's good to send an online fax. This tool will surely establish a good image for the company, in addition to being a very convenient means to send and receive faxes. This can be similar to sending an electronic mail: what you need is a computer with reliable Internet connection. You can start sending facsimile using existing software, and work by paying service providers a small fee. You also ought to access a toll free or access number to accomplish the transmission process.

And this works in the same way as the traditional fax machine. The only difference is that you simply don't have to wait in long lines to get your turn to utilize the fax. Listed below are few key points on how using the internet fax (http://www.ringcentral.com/fax/default.html) is better than traditional faxing.

• Easy to handle and less messy

The original fax can be messy whenever you send documents. It may need fax cover and probably much more pages of documents, which may produce paper jam or ink marks. Hence, this can require the sender to resend documents once again.

With online fax, you merely ought to attach files with these extensions - JPG, PDF, and TIF, and click send. In addition, the service fits any business' faxing needs. Whether you are sending from home or office, you could have documents that are readable to the recipient. Therefore, this can be indeed a greater alternative for traditional fax machines.

• Keeps you highly competitive

Today's technology has equipped people with the latest trends to do things more conveniently. This mode of sending documents ought to provide accurate and speedier results. It's important for a business to simplify their tasks. This is the reason that many business people are now opting for the service. They need not concern themselves with business hours. If there are important messages which come on the weekend or late at night, they simply need to log on to the software and send or receive documents. And this saves you a lot of time, money and effort.

• Settling for affordability and convenience

The fax online (http://www.ringcentral.com/online-fax/index.html) is definitely cheaper. This will only require you to pay around $10 - $20 per month. Some might even offer you discounts for the services. This is true if you avail greater number of months for the subscription.

You can even employ this even if you are mobile. You simply need to install the software for the facsimile. Apart from using a traditional fax machine will require a unit in a physical location. There will be regular phone lines used to access the fax. If you prefer internet fax, you merely have to work with a efficient service provider.

Messages could be sent or received anywhere in the world by using this method. For this reason people find it very convenient and versatile. They're able to use it either in their homes or at the office.

There are numerous fax service providers available on the web. Check out for those that suit your needs. Many times, you may just use whatever software is available in your computer. Even though you have specific faxing requirements, send it through online fax.

Sending fax online is an increasing trend in numerous companies nowadays. There is no need to get an available fax machine as numerous online sites now provide free or paid free fax service, which may be a complete business communication package. You will be in your office or at home to send and receive vital fax messages. You should also attach multiple files in a single message. You just need to write the sender and receiver information along with a brief message on the cover page. With this development, you are going to witness the benefits of online fax once you find the message.

Free or paid fax services

There are numerous online fax services available nowadays. It is possible to send and receive faxed documents anywhere in the world. And you can go for paid or free services. What makes these two different is having more features when the services are paid. Free service will only limit you to few pages where you can simply send and receive. Online faxing also helps you receive or send several faxes simultaneously. This is definitely a much better technology than traditional fax machine.

Benefits of online faxing

When you send a fax online, you will see it's faster than a traditional fax machine. It can be practical as there is no more busy signal. You don't dial a phone system and have it connected to the device. What is simply needed is really a dependable high-speed Internet connection to transmit the internet fax.

There are many options in receiving the fax. This is possible through your email. It's also possible to use a web browser interface or existing software suited to this need. No need to buy fax machine supplies like ink cartridges or fax paper. There is even no need to repeat the sending of the message caused by paper jams. This is definitely no longer a clutter. And rather than paying expensive monthly phone bills, you spend around $1 to $3 per fax.

The only variation it can make is having you secure electronic files for every document you intend to send. And to do this, you might need a scanner. But surely, these considerations can make sending a fax online less difficult and much more convenient.

How you can send online fax

Always add a cover sheet if you send an internet fax. This is like an envelope where information on the sender and receiver are provided. It can be useful to use a professionally-made fax cover sheet. This will make you appear professional to your recipient. It will notify the receiver to whom the fax is intended, which makes them understand why the fax is very important to the recipient.

If you send a fax online, you will need to coordinate the data so it's very easy to process. This will be relevant if you are trying to send a facsimile to a prominent company with hundreds of employees. Make sure that you have written the recipient's name clearly so that it would go to the right hands. Once the fax is distributed, you have to notify the recipient and look if he or she has received it.

Many people are not aware of the advantages of sending fax online (http://www.ringcentral.com/online-fax/index.html). It is because first, the popularity of the e-mail and second, the lingering conventionality with the facsimile machine. As a result, many business owners are yet to appreciate the effectiveness of this mode of communication. So if you're a business owner or a manager who understands the need for efficient communication, it's a good idea for you to study the following points. Who knows? You may just understand that send an internet fax service is what you have been searching for.

• A Whole Lot Cheaper
Of course, the biggest concern of every business owner may be the cost. And this is also among the best things that business owners must realize relating to this scheme - it is a whole lot cheaper! For starters, using Internet fax is cheaper that the conventional fax since the rates are similar for both local and international transactions. In fact, some companies had the ability to spend less by 50%! Second, it is possible to slash fax paper and toner from your to-buy list because the transmission and receipt of documents occur in your computer. You will be able to help save space in your desk too!

• Highly Reliable
All the above mentioned benefits will be useless if the message will not be sent to its recipient. How many times have secretaries been scolded for e-mails that were not received? A common case would also be when an e-mail is without the attachment. Time is precious for every enterprise so there is no room for mishaps. And this is another promising feature of sending fax online. You're certain that the message is transmitted and received since you get feedback from the recipient right away.

• Conveniently Mobile
Indeed, one of many "edges" of sending fax online is that it may be done completely anywhere. With most public places prepared with wireless Internet, it's no longer challenging to be connected. Gone are the days if you should look for a fax service in your nearest bookstore or cafe to transmit and receive messages. Provided that you have your laptop, tablet or mobile phone, it is possible to communicate all you need - regardless if you are home or on vacation.

• Unlimited Document Size
In addition, you will not need to be worried about sending out long messages when using Internet fax. Since the messages will be in digital format, the ability of the machine that you will be using is out of the question. As long as your computer or phone can handle it, you are able to send it. This is what makes sending fax online more practical. You'll be able to send your documents with little or no alterations at all. The truth is, you are able to send your fax messages similar to the way you'd probably send your e-mails - filled with the images, graphs and text.

There are many more advantages that business owners can attest to. On the other hand, these are the most important for a business, whether in finance, logistics, food or even fashion. The mixture of convenience, flexibility, functionality and stability is what most people search for, especially in the fast-growing business community today. Try sending fax online, and keep up with the pace.

More and more people are experiencing the benefits of free fax which allows you to fax documents for your customers without the use of a fax machine. All that you need is a computer designed with software like MS Office and a good Internet connection. Instead of going through various procedures like what you do with a fax machine, everything you must do is simply press a button and your document is on its way to a different computer or to a fax machine which can be connected to the Internet. This is what you call online fax service. In the event you don't use a fax machine, you don't need to go around looking for a fax service!

Why do lots of businessmen find great use for this facility?

Documents May be Received by Your Customers Wherever They May Be

With free fax, you are assured that the customers could get hold of the document/s despite his or her location. The issue with sending documents via the fax machine is your customer or someone else ought to be at the other end of the line to receive the faxed documents. What if no one is waiting for your documents? It may take several hours or days before your customer takes the document from the fax machine. Worst, imagine if the fax machine is broken? Your customer would need to have the fax machine fixed before he or she gets hold of the document.

But you don't encounter these problems when you send fax online. That's because your customer may use any kind of computer unit with an Internet connection to get the document.

You Save A lot of money

Free fax doesn't need you to buy an expensive machine like the fax machine. You don't even have to buy paper or ink because this is a paperless means of delivering fax unless you need to have the faxed document printed with the use of a printer. And you don't even need to be worried about spending a considerable amount of money for the repair of the fax machine whether it breaks down or for buying a new unit. All you need is a good computer and software that will allow you to definitely fax documents online.

Your Document Reaches Your Customers Fast

With free fax, your document reaches your customers immediately at the click of a button on the screen of a computer. You don't need to go with the tedious procedure for sending fax by using the fax machine which usually requires you to determine how to place paper into the machine and what buttons to press before you can start faxing your documents. Also there isn't any waiting for the lines to be open, and of course, for the fax machine to finish the line by line conversion of the document before it is finally sent over the telephone line.

So the next time you're contemplating buying a fax machine, try free fax because it's a more effective and economical way of faxing documents.